Administrative Assistant Resume Example

Following is an excellent Sample Resume for Administrative Assistant position. You may utilize this example while writing your job application. In addition, write a compelling administrative assistant cover letter to support your resume.

Job Description

Administrative Assistants organize correspondence, reports, statements and additional material, manage office equipment, respond telephones and carry out clerical duties of a general nature in line with established procedures. They are in employment in offices all through the public and private sectors.

Alternate Job Titles of Administrative Assistant

1. Office Assistant

2. Office Clerk

3. Order Typist

4. Teletypist

5. Address Forms Clerk

6. Typing Clerk

7. Typist

8. Word Processor Clerk

9. Word Processor Operator

10. Clerk-Stenographer

11. Clerk-Typist

12. Copy Room Typist

13. Drafting Room Typist

14. Facsimile Operator

15. Float Clerk 

Administrative Assistant Resume Sample

Anna K. Smith

98 Example Street, London ON S9R 6E9

(999) 999-9999, Email Address

________________________________________

OBJECTIVE

Seeking a challenging position of Administrative Assistant with ABC Company where I will be able to utilize my clerical skills and customer service experience to maximize the efficiency.

KEY QUALIFICATIONS

• 4 years of experience in performing general office responsibilities and procedures

• Knowledge and ethics of practices for basic office administration and organization

• Thorough understanding of the necessary principles of rcordkeeping, copying, faxing, mailing and filing

• Demonstrated ability to process received and outgoing mail manually and electronically

• Profound ability to work effectively either alone or as part of a team

• Excellent attention to detail
• Technical - MS Office Suite, MS Project, Quick Books, Accounting software, Internet and Email
• Bilingual - English and French

SPECIAL SKILLS

• Highly skilled in receiving and forwarding telephone and electronic inquiries

• Good writing, analytical and problem‐solving skills

• Understanding of principles and practices of association, planning, records management and general administration

• Ability to communicate effectively with co-workers and Managers

• Demonstrated ability to operate standard office equipment including telephone systems, typewriters, calculators, copiers and facsimile machines

• Proven record of pursuing oral and written instructions

EXPERIENCE

May 2009 – Present

ABC Company, 240 boul, Centrum, Orléans, Ontario, K1E 3J4

Administrative Assistant

• Key in, check over, proofread and finalize letters, reports, statements, invoices, forms, presentations and further documents, from notes or Dictaphone, using computers

• Maintain and arrange reports from manual or electronic files, inventories, mailing lists and databases

• Process inward and outgoing mail, both manually and automatically

• Give general information to customers and the public

• Photocopy and gather documents for allocation, mailing and filing

• Send and take delivery of messages and documents by means of fax machine or electronic mail

• Perform secretarial tasks for instance preparing invoices and bank deposits

• Sort, process and authenticate applications, receipts, expenditures, forms and extra documents

• Administer all aspects of general office coordination

• Maintain office schedule to synchronize work flow and meetings

• Maintain privacy in all facets of client, employees and agency information

July 2008 – May 2009

Star Chemicals, 77 Example Road, London ON C9E 3V9

Office Assistant

• Answered telephones and redirected to appropriate staff member.

• Coordinated and managed office services, for instance records, budget preparation, personnel and record-keeping

• Created and amend documents, for example, invoices, reports, memos, letters and financial statements by means of word processing, spreadsheet, database and other presentation software

• Set up and organized gathering and conferences

• Opened and arranged incoming mail, including faxes and email

• Signed for and deal out UPS/FedEx or in the same way delivered packages

• Arranged responses to letters containing schedule inquiries

• Filed and recovered clerical documents, records and reports

• Harmonized and maintained records for workers, office space, telephones, parking, corporation debit card and office keys

EDUCATION

Ryerson University - 2005

Post Graduate Diploma in Office Administration