Administrative Assistant Resume Example

Following is an excellent Sample Resume for Administrative Assistant position. You may utilize this example while writing your job application. In addition, write a compelling administrative assistant cover letter to support your resume.

Job Description
Administrative Assistants organize correspondence, reports, statements and additional material, manage office equipment, respond telephones and carry out clerical duties of a general nature in line with established procedures. They are in employment in offices all through the public and private sectors.

Alternate Job Titles of Administrative Assistant
1. Office Assistant
2. Office Clerk
3. Order Typist
4. Teletypist
5. Address Forms Clerk
6. Typing Clerk
7. Typist
8. Word Processor Clerk
9. Word Processor Operator
10. Clerk-Stenographer
11. Clerk-Typist
12. Copy Room Typist
13. Drafting Room Typist
14. Facsimile Operator
15. Float Clerk 

Administrative Assistant Resume Sample

Anna K. Smith
98 Example Street, London ON S9R 6E9
(999) 999-9999, Email Address

Seeking a challenging position of Administrative Assistant with ABC Company where I will be able to utilize my clerical skills and customer service experience to maximize the efficiency.

• 4 years of experience in performing general office responsibilities and procedures
• Knowledge and ethics of practices for basic office administration and organization
• Thorough understanding of the necessary principles of rcordkeeping, copying, faxing, mailing and filing
• Demonstrated ability to process received and outgoing mail manually and electronically
• Profound ability to work effectively either alone or as part of a team
• Excellent attention to detail
• Technical - MS Office Suite, MS Project, Quick Books, Accounting software, Internet and Email
• Bilingual - English and French

• Highly skilled in receiving and forwarding telephone and electronic inquiries
• Good writing, analytical and problem‐solving skills
• Understanding of principles and practices of association, planning, records management and general administration
• Ability to communicate effectively with co-workers and Managers
• Demonstrated ability to operate standard office equipment including telephone systems, typewriters, calculators, copiers and facsimile machines
• Proven record of pursuing oral and written instructions

May 2009 – Present
ABC Company, 240 boul, Centrum, Orléans, Ontario, K1E 3J4
Administrative Assistant
• Key in, check over, proofread and finalize letters, reports, statements, invoices, forms, presentations and further documents, from notes or Dictaphone, using computers
• Maintain and arrange reports from manual or electronic files, inventories, mailing lists and databases
• Process inward and outgoing mail, both manually and automatically
• Give general information to customers and the public
• Photocopy and gather documents for allocation, mailing and filing
• Send and take delivery of messages and documents by means of fax machine or electronic mail
• Perform secretarial tasks for instance preparing invoices and bank deposits
• Sort, process and authenticate applications, receipts, expenditures, forms and extra documents
• Administer all aspects of general office coordination
• Maintain office schedule to synchronize work flow and meetings
• Maintain privacy in all facets of client, employees and agency information

July 2008 – May 2009
Star Chemicals, 77 Example Road, London ON C9E 3V9
Office Assistant
• Answered telephones and redirected to appropriate staff member.
• Coordinated and managed office services, for instance records, budget preparation, personnel and record-keeping
• Created and amend documents, for example, invoices, reports, memos, letters and financial statements by means of word processing, spreadsheet, database and other presentation software
• Set up and organized gathering and conferences
• Opened and arranged incoming mail, including faxes and email
• Signed for and deal out UPS/FedEx or in the same way delivered packages
• Arranged responses to letters containing schedule inquiries
• Filed and recovered clerical documents, records and reports
• Harmonized and maintained records for workers, office space, telephones, parking, corporation debit card and office keys

Ryerson University - 2005
Post Graduate Diploma in Office Administration


Maria said...

In fact this is the best resume sample of administrative assistant i ever have seen. I am a real fond of your blog. Thanks for creating such an amazing cover letter for administrative assistants

Anonymous said...

I agree, this is a real good example. I searched a lot on internet and found this best example resume of administrative assistant

KK said...

Can i add extracurricular activities in this sample resume

Comrade said...

Yes, you can add any thing which might be required. You are free to modify this sample as per your requirements

Alice said...

I am looking for administrative assistant job in toronto downtown area. can someone please help me finding a job. I am an old follower of this amazing blog

nisha said...

can i use this pattern of resume for an australian employer

Comrade said...

Yes, this pattern is universal and can be used in any country of world

Johny Bravo said...

As per my opinion following are some points which should be added in qualifications or skills of administrative assistant resume

• Identify multifaceted problems and reviewing associated information to build up and assess options and put solutions into practice.
• Able to give full attention to what other people are saying, taking time to recognize the points being made, asking questions as suitable, and not interrupting at unsuitable times.
• Monitoring/Assessing performance of individuals and organizations to improve or take remedial action.
• Using mathematics to get to the bottom of complex problems.
• Obtaining and seeing to the proper use of utensils, facilities, and materials required to do certain work.
• Understanding printed sentences and paragraphs in work connected documents.
• Communicating efficiently in writing as suitable for the requirements of the audience.
• Adjusting actions regarding others' actions.
• Talking to others to communicate information efficiently.

Kate said...

I am going to apply for Administrative Assistant job in Melbourne Australia. This best resume sample has helped me a lot in achieving my career goals. Thank you author

Anonymous said...

Will this sample work for Executive Assistant position? I want to prepare my resume for executive assistant job

Anonymous said...

This resume sample is really helpful. Can someone help me finding a clerical job in Canada. i am a newly landed immigrant and searching for a good job

Vicky said...

This is the best ever resume sample i found on internet. A really helpful and effective resume. I am saying this after getting interview calls for office assistant post in Canberra

Wilson said...

Beginners and persons having no or very little experience may add extra curricular activities and rewards in this sample

Karen said...

Thanks author. A great sample resume for great jobs. I am satisfied because i got my first job by using this resume sample

George said...

Hmm.. A good one. I used this sample in Tim Hortons.

And succeeded......... Yahoooooooo

Starlett said...

I like it very much - with the exception of the phrase "office utensils" there has got to be a better way of stating this. Office machines or something along that line. :)

Comrade said...

Thank you very much for your comment. It is fixed accordingly

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